CONSULTING EXPERTISE
POSH Documentation that Builds Trust, Not Just Compliance
Documentation isn't paperwork—it's the foundation of your organization's credibility. Ungender helps organizations create airtight POSH documentation systems that are not only legally sound but also instill trust, transparency, and cultural alignment.
OVERVIEW
We've been building workplace compliance frameworks for two decades.
Ungender brings unparalleled expertise in POSH law, workplace policy design, and legal defensibility. Having worked with over 800 organizations and managed more than 9,000 investigations, our experience ensures your documentation goes beyond templates to become a living part of your workplace.
Unlike one-time drafting services, we build documentation ecosystems that work at every stage of compliance—policy drafting, IC constitution, notices, confidentiality safeguards, and reporting protocols. With Ungender, you don't just file papers; you build a system that withstands scrutiny and earns employee trust.
The numbers tell the story:
20+
years of compliance and advisory experience
800+
organizations supported
9,000+
POSH cases documented and managed
₹1.68 crore
highest penalty imposed for faulty IC documentation
Documentation defines compliance.
We develop documentation that anchors your processes, protects your people, and demonstrates integrity in action.
OUR FRAMEWORK
Build POSH Documentation That Holds in Court and in Culture.
Many organizations stop at having a policy on record. That's not enough. Incomplete or non-compliant documentation—like missing IC appointment letters, unsigned confidentiality agreements, or absent workplace notices—can nullify an entire case and expose the company to penalties.
Ungender's eight-block documentation framework ensures you cover every critical element:
POSH Policy Drafting & Customization
Clear, contextual, legally compliant policies
Board Resolution
Formal commitment from leadership
IC Nomination & Appointment Letters
Legally valid constitution of Internal Committees
Confidentiality Agreements
Protecting the integrity of proceedings
Workplace Notices
Mandatory visibility of redressal mechanisms
Template & Toolkit Library
Complaint forms, minutes, findings, and conciliation documents
Audit-Ready Recordkeeping
Systems for defensible documentation
Technology Integration (Conduct)
Digital documentation with traceability and analytics
Our approach ensures that every piece of documentation is not only compliant with the POSH Act, 2013, but also future-ready for audits, appeals, and employee trust.
DOCUMENTATION STRATEGY
Build a Documentation Strategy for the Future
Your documents are more than compliance—they're a message. When employees see IC nominations announced, notices displayed, and confidentiality agreements enforced, they know the system is active and fair. This builds trust in leadership and confidence in reporting.
On the other hand, missing or weak documentation signals negligence, discourages reporting, and puts the company at financial and reputational risk.
Diversity Matters. Visibility Is Critical.
Workplaces that integrate documentation across every level—policy, committee, notices—create not just compliance but inclusivity. For example:
When documentation is treated as a cultural pillar, not a formality, employees from all backgrounds feel safer to come forward.
SOLUTIONS
Comprehensive POSH Documentation Services
Ungender provides a complete suite of documentation deliverables:
Trusted by more than 800+ workplaces.
Frequently Asked Questions
What documentation is mandatory under the PoSH Act, 2013? +
Mandatory documentation includes a comprehensive POSH policy, Internal Committee constitution records, employee awareness program documentation, complaint handling procedures, investigation protocols, annual compliance reports, and detailed case management records with confidentiality safeguards.
How does Ungender ensure POSH policies are legally compliant across different states? +
Our policies incorporate central PoSH Act requirements along with state-specific provisions and high court precedents. We maintain updated legal templates that reflect the latest amendments, court judgments, and regulatory guidelines across all Indian jurisdictions to ensure comprehensive compliance.
What makes enterprise POSH documentation different from standard templates? +
Enterprise documentation addresses complex organizational structures, multi-location operations, varying employee categories, integration with existing HR systems, sector-specific scenarios, and scalable processes. Unlike generic templates, it includes detailed workflows, escalation matrices, and technology integration protocols.
How often should POSH policies and documentation be updated? +
Annual policy reviews are recommended, with immediate updates required when laws change, organizational restructuring occurs, or court precedents impact compliance requirements. We provide ongoing policy maintenance services to ensure documentation remains current and legally defensible.
Can existing HR policies be integrated with POSH documentation? +
Yes, we specialize in seamless integration with existing employee handbooks, code of conduct, disciplinary policies, and grievance procedures. Our approach ensures POSH requirements complement rather than conflict with established HR frameworks while maintaining legal compliance standards.
What technology integration does Ungender provide for documentation management? +
Our technology solutions include digital policy distribution systems, automated acknowledgment tracking, secure document repositories, version control mechanisms, audit trail maintenance, and integration with HRIS platforms to ensure seamless documentation lifecycle management.
How does Ungender handle confidential documentation in POSH cases? +
We implement enterprise-grade confidentiality protocols including encrypted storage, role-based access controls, audit logs, secure communication channels, and strict data retention policies. All documentation systems are designed to protect sensitive information while maintaining compliance requirements.
What training does Ungender provide for documentation management? +
We provide comprehensive training for HR teams, IC members, and management on documentation standards, record-keeping requirements, confidentiality protocols, audit preparation, and legal compliance. Training includes hands-on workshops with real case study applications.
How does Ungender ensure documentation is audit-ready and defensible? +
Our documentation systems include comprehensive checklists, standardized formats, automated compliance verification, legal review processes, and regular audit preparedness assessments. All documents are structured to withstand regulatory scrutiny and legal challenges effectively.
Ready to Build POSH Documentation That Works?
Compliance is only as strong as the documents behind it. Let Ungender make yours unshakable.
